Tuesday, September 11, 2012

Types of Organizational Arrangements


Types of Organizational Patterns


Before I jump into the different organizational patterns it's important that you have a good understanding of who who your audience is. Once you are clear on your audience, you can then select a pattern that your audience can easily follow.

The four basic organization patterns are topical, chronological, spatial, and cause and effect patterns.
There are others, but the main focus will be on these four.


This is a topical solution not a topical pattern
Topical Pattern: used to stress natural divisions or categories in a topic. Don't confuse this with a topical solution like Rogaine that is used for hair regrowth.
This type of speech gives you the greatest freedom to structure.
A speech organized topically has main points organized more randomly by sub-topics. Let's say you are giving a speech about enrolling in Professor Dalley's speech class. The first main point discusses teaching style; the second main point discusses work load; the third main point discusses application of information learned. In this format, you discuss main points in a more random order that labels specific aspects of the topic and addresses them in separate categories. Most speeches that are not organized chronologically, spatially, or causally are organized topically.

Chronological Pattern: used to describe a series of developments in time or a set of actions occurring sequentially.
A speech organized chronologically has main points oriented toward time. For example, say you were giving a speech on dressing for success, you would the have main points organized chronologically. The first main point focuses on selecting the right outfit for the occasion; the second main point focuses how to put on the clothes you picked out; the third point focuses on adding accessories to enhance your attire. In this format, you discuss main points in an order that could be followed on a calendar or a clock.

Spatial Pattern: used to emphasize physical arrangement.
A speech organized spatially has main points oriented toward space or a directional pattern. Let's say you are giving a speech on a large national company called Dizzle Corp. The first main point discusses the New York branch of the organization; the second main point discusses the Midwest branch; the third main point discusses the California branch. In this format, you discuss main points in an order that could be traced on a map.

Cause-Effect Pattern: used to demonstrate a topic in terms of its underlying causes or effects.
An example of a causal speech would look something like this. Let's say you are giving a speech about government welfare. The first main point would inform about the problems of the welfare system and the need for monetary assistance; the second main point discusses additional welfare projects and how they are draining the tax payer. In this format, you discuss main points in an order that alerts the audience to a problem or circumstance and then tells the audience what action resulted from the original circumstance.

Other Organizational Arrangements

Monroe's Motivated Sequence: used to motivate and/or give a call to action.
Comparative Advantage Pattern: used to show the advantage of one viewpoint over another.
Refutation Pattern: used to disprove an opposing claim to your position.
Problem-Solution Pattern: used to demonstrate a problem and then provide justification for a solution.
Narrative Pattern: used to convey speech  ideas through a story.
Circular Pattern: used to demonstrate how each speech idea builds on the previous idea and in turn supports the main thesis.

Whatever format you decide, you want to make sure it flows well and follows the checklists provided in Lesson 11 and uses good transitional statements. 

Above all, you need to make sure that the organization arrangement is a good fit for the audience.
How would you handle this audience?

Organizing Your Speech


Create Main Points that will Express Your Main Ideas
Organize Your Thoughts First
Use the Specific Purpose (Lesson 2: Preparing Your First Speech) and your Thesis Statement to guide you.



Body of Speech-Main Points, Supporting Points, & Transitions

Main Points
All your main points will come from your Thesis Statement.
Limit your main points between 2 and 5.
Make sure that each main point focuses on ONE idea.
Write out each main point in a full "purposeful" sentence.
Make sure the main point statements support the Thesis Statement.
State your main points in a logical order.

Supporting Points
Supporting points do what they say, they support the main points.



Use different research/material from different sources for supporting points (This creates credibility and support to your speech).
Use research material as supporting points.
Make sure the supporting points align with the main point.
Make sure you are using well documented supporting points (especially if using facts and statistics).

FYI on Main and Supporting Points
Make sure each point supports the main or thesis. Think of it as a hierarchy (supporting supports main supports thesis).
Keep information in a logical, "free-flowing" order. 
Keep transitions from main point to supporting point to next main point to supporting point, etc., smooth in its transitions.
Dedicate "roughly" the same amount of time on each main point and supporting points.
Good rule of thumb to have the Introduction + Conclusion = the same amount of time as the main body of the speech.

Check List
  1. Are the most important ideas in your speech expressed in the main points?
  2. Are any key ideas implied by your thesis not addressed by main points?
  3. Does each supporting point offer sufficient evidence for the corresponding main point?
  4. Do your supporting points reflect a variety of appropriate supporting material, such as examples, narratives, testimony, and facts and statistics?
  5. Does each main point refer directly to your specific purpose of thesis statement?
  6. Does each point focus on a single idea?
  7. Do your main points follow logically form your thesis statement?
  8. Do your supporting points follow logically from the main points?
  9. Do you spend roughly the same amount of time on each main point?
  10. Is each main point substantiated by at least two supporting points?
The Art of the Transition
Use clear transitions to move from one point to another.
Use full-sentence transitions to move from one main point to another.
Prepare the audience for transitions.
Use "mini-summaries" to help audience review what's been said.

Transitional Words and Phrases


FUNCTION
EXAMPLE
To show comparison:
similarly, in the same way, likewise, in comparison, just as

To contrast ideas:
on the other hand, and yet, at the same time, in spite of, however, in contrast

To illustrate cause and effect:
as a result, therefore, hence, because, thus, consequently, so the evidence shows, for this reason

To illustrate sequence of time or events:
first, second, third, following this, before, after, later, earlier, at present, in the past, until now, tomorrow, next week, eventually

To indicate explanation:
to example, to illustrate, in other words, to simplify, to   clarify

To indicate additional examples:
not only, in addition to, let's look at
To emphasize significance: most importantly, above all, remember, keep in mind

To emphasize significance:

most importantly, above all, remember, keep in mind
To summarize:
as we have seen, altogether, in summary, finally, in conclusion, let me conclude by saying

Here's a basic outline form

1. Attention-Getter
2. Thesis/Introduction statement
3. Main Body
     A. Main Point
          1. Supporting Point
          2. Supporting Point
     B. Main Point
          1. Supporting Point
          2. Supporting Point
     C. Main Point
          1. Supporting Point
          2. Supporting Point
4. Conclusion/Summary
5. Memorable Statement

Using the Internet to Support Your Speech


The purpose of this lesson is to help you use the Internet to find supporting material for your speech.

Using a Good Mix of Sources (Print and Internet)

Using a variety of sources will enhance the credibility of your speech. Although the Internet is considered an integral part of our life, it still carries a stigma of not be credible. 

Why? Well there is so much information on the Web and most of it comes from unreliable and/or undocumented claims. It's okay to use the Web for some of your research, but not all of it. 

Now I am going to confuse you. A majority of what we call "printed material" can be accessed online, but is not considered to be the Internet. Printed material can be thought of as material that is found somewhere on a shelf or database. Printed material is often well documented and researched based. A medical journal that is online can be considered printed material, but medical advice on someones blog or website is Internet material. Comprende? Good, let's move on.

Starting at the Library

Physical libraries or a library portal is a great starting point. As stated in Lesson 9, libraries have access to large amounts of printed material and databases.

Here's another great resource- Virtual Libraries
www.vlib.org

Critical Thinking

Critical thinking has been described as "purposeful reflective judgment concerning what to believe or what to do." This will play a role in gathering resources for your speech. 

It's a good habit to ALWAYS question the credibility of a source. Here are some good questions to ask: 

  • Is it well documented? 
  • How long ago was the research done? (As we all know, research findings change. If you go back far enough in your research you can find where smoking was good for your health. Crazy) 
  • How long ago was the site updated? 
  • Will my audience accept the source(s) I am using? 
  • Is there similar information/data that can also be found relating to this information?

Ask a better question and you will get a better answer.

What's the Deal with Search Engines


Larry Page and Sergey Brin (Google Founders)
Let me get a little techy on you with search engines. Currently Google is the God of all searches engines and everyone wants to get ranked high so their site comes up first. Well those geniuses at Google (who I envy very much) have developed a fancy algorithm called PageRank (named after the co-founder Larry Page) to determine who gets listed above somebody else. I will not go into great detail here, but just know it's not always the most credible and relevant information you searched for. 

Now the boys at Google are always working on making searches more relevant, and with the growth of social media there is going to be some more changes of how search results appear. Just know that you must use your critical thinking skills when clicking on any web site.

Here is something that will help you though. Any site ending in .edu or .gov has to go through a special process to get that extension. It's safe to say that a .edu is going to be a educational institution and .gov will be government. 

Anyone can get a .org or any other domain extension.

Search Engine vs. Subject Directory

A search engine can be defined as a program that searches documents for specified keywords and returns a list of the documents where the keywords were found. Although search engine is really a general class of programs, the term is often used to specifically describe systems like Google,  Alta Vista and Excite that enable users to search for documents on the World Wide Web and USENET newsgroups.

Typically, a search engine works by sending out a spider to fetch as many documents as possible. Another program, called an indexer, then reads these documents and creates an index based on the words contained in each document. Each search engine uses a proprietary algorithm to create its indices such that, ideally, only meaningful results are returned for each query.

A subject directory can be defined as a directory that is comprised of links organized into subject categories by human beings. Subject directories are intended primarily for browsing; that is, the searcher may peruse a subject hierarchy in search of information. Many also feature a search program.

Common search directories include:

DMOZ (www.dmoz.org)
Yahoo! Directory (dir.yahoo.com)
Academic Info (www.academicinfo.net)

There are also meta-search engines that scan a variety of individual search engines simultaneously. Meta-search engines run "wide" but not necessarily "deep." Some example of meta-search engines include:

Dogpile (www.dogpile.com)
Metacrawler (www.metacrawler.com)
Ixquick (www.ixquick.com)

FYI: I use Metacrawler quite frequently!!!

"Tainted" Searches

Here's the quick and dirty with what I call "tainted" searches. All search engines make money of advertising. You will find that anytime you do a search there are two to three search results at the top (usually highlighted in a different color) that paid money to get there. Just because someone paid to get to the top, doesn't mean they are the best. 


Advertising is big money and I'm all for it. In fact all the advertisements on my site are paid advertisements. Because I am listing them on my site, I get a portion of the money when someone clicks on an ad. 

Many of these ads are great in what they offer and the information they give. As with all things, you just need to use your critical thinking skills when viewing a site. 


If you are on a site and you see an ad that interests you, go and click on it. There just might be something that interests you and you are helping someone out financially.
Good Search Commands

There are a few tips that will help you find what you are looking for. Sometimes it is good to be very specific in your searches and sometimes it is good to be general.

If you are needing to be specific or need to refine your search because there is a billion returns on your inquiry, you can do the following:

  1. Use quotation marks around the complete phrase your are looking for. The search engines will return results that have the complete phrase together. Example- if I type in mad cow in the search box I could get back anything that has the word mad in it and anything with cow in it. If I enclosed the words "mad cow" then the search engine will only return results that have those two words together.
  2. You can use the Advanced Search tab located on the search engine to narrow down you searches.

Citing Your Sources

I use this site.
http://www.citationmachine.net/